Privacy Policy

Privacy Policy for Farningham Women’s Institute

Last Updated: 25 April 2025

1. Introduction
   Welcome to the Farningham Women’s Institute (“Farningham WI”, “we”, “us”, “our”) website. We are committed to protecting and respecting your privacy. This policy explains how we handle any personal information we collect from you when you use our website.
2. Information We Collect
   We may collect and process the following information:

• Name and contact information (email address, postal address, phone number)
• Membership details
• Payment information for membership fees and event bookings
• Photographs from WI events (with consent)
• Information provided when signing up for our newsletters or events
• Website usage data through cookies

1. How We Use Your Information
   We use your information to:

• Manage your membership
• Send you communications about WI activities and events
• Process payments for membership fees and events
• Maintain our internal record keeping
• Improve our services
• Send newsletters and updates about Farningham WI activities

1. Information Sharing
   We will not sell, distribute, or lease your personal information to third parties unless:

• We have your permission
• We are required to do so by law
• It is necessary to fulfill our services (e.g., processing payments)

1. Data Security
   We are committed to ensuring your information is secure. We have implemented suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect.
2. Your Rights
   You have the right to:

• Access your personal information
• Request correction of inaccurate information
• Request deletion of your information
• Withdraw consent for optional data processing
• Opt-out of marketing communications

Cookies

1. Our website uses cookies to improve your browsing experience. You can choose to accept or decline cookies through your browser settings.
2. Photographs
   We may take photographs at WI events for use on our website and in promotional materials.
3. Contact Information
   For any privacy-related questions or requests, please contact:
   Farningham Women’s Institute
   Farningham Village Hall
   High Street, Farningham
   Kent, DA4 0DH
   hello@farninghamwi.co.uk
4. Changes to This Policy
   We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date.
5. Local WI Federation and NFWI
   As part of the wider WI organisation, some information may be shared with the West Kent Federation and the National Federation of Women’s Institutes (NFWI) for membership administration purposes.

This privacy policy was last updated on 16 April 2025 and will be reviewed annually or as needed to ensure compliance with data protection regulations.